Supplemental Cataloging Guidelines by Format
See the following for additional Manuscript Unit cataloging guidelines for specific formats.
Annotations in Books
Revised in conformance with DCRM(MSS) in 2017.
Use the following standard description for annotations in printed books cataloged separately from the book itself.
Rare Book Team catalogers will create and link the book record to the same MFHD.
To link an existing book record:
-
Open item record.
-
Open Record>Link to bibliographic.
-
Enter bib id of book record.
-
Save.
After bib records are linked:
-
Both titles will display in Item/Titles.
-
Bib id of linked record will display in MFHD/014.
* = required field; other fields are required if applicable.
*Leader bib level c
*008 dates/264 ‡c [dates of annotations]
*008 lang/041/546 [language of annotations; enter 041 only if two or more languages are present]
*008 place/260 ‡a [place of production of annotations]
*040 ‡e dcrmmss
*245 [Name in 100] annotations in [245 ‡a of book] : ‡k manuscript.
*300 ‡a 1 volume (circa [#] annotated pages)
*33x [for volume]
545 [creator of annotations]
*520 Autograph manuscript annotations in [Author’s Title (imprint)]…
*561 [immediate source of acquisition of book]
Also note, as appropriate:
Ex libris…
Or: From the collection of….
500s [describe bookplates]
[describe binding]
*600 ‡t or 630 [title of book]
655s [binding terms]
692s [provenance headings]
*MFHD 852 ‡h and ‡i: [Manuscript Unit call number]
‡z Book with manuscript annotations. To view full description, search by call number:
[call no]
*Item record
Elizabethan Club
Revised in conformance with DCRM(MSS) in 2017.
Use the following standard description for manuscripts cataloged for the Elizabethan Club.
* = required field; other fields are required if applicable.
*524 [Author and title]. Elizabethan Club, Yale University.
*561 Purchased by the Elizabethan Club (Yale University), [yyyy].
Do not record vendor or fund.
*852 ‡a Elizabethan Club, Yale University, New Haven, CT
*MFHD 852 ‡b beineliz ‡h Eliz ‡i [#]
Do not create item records.
Do not barcode.
Extra-illustrated books
Revised in conformance with DCRM(MSS) in 2017.
Use the following standard description for extra illustrations in printed books cataloged separately from the book itself.
Rare Book Team catalogers will create and link the book record to the same MFHD.
To link an existing book record:
-
Open item record.
-
Open Record>Link to bibliographic.
-
Enter bib id of book record.
-
Save.
After bib records are linked:
-
Both titles will display in Item/Titles.
-
Bib id of linked record will display in MFHD/014.
* = required field; other fields are required if applicable.
*Leader bib level c
*008 dates/245 ‡f [dates of extra-illustrations]
*008 lang/041/546 [language of extra-illustrations; enter 041 only if two or more languages are present]
*008 place [place of production of extra-illustrations]
*040 ‡e dacs
*245 Extra-illustrations in [Author]’s [245 ‡a of book], ‡f [dates of extra illustrations]
*300 ‡a 1 volume (circa [#] pages of extra-illustrations)
545 [creator of extra-illustrations]
*520 Extra-illustrations in [Author’s Title (imprint)]…
*561 [immediate source of acquisition of book]
Also note, as appropriate:
Ex libris…
Or: From the collection of….
500s [describe bookplates]
[describe binding]
*600 ‡t or 630 [title of book]
655s [binding terms]
692s [provenance headings]
*MFHD 852 ‡h and ‡i: [Manuscript Unit call number]
‡z Book with extra-illustrations . To view full description, search by call number:
[call no]
*Item record
For extra illustrations listed in a finding aid, add:
035 __ ‡9
555 0_
856 42 ‡3 ‡u
Non-Roman Languages
Arabic
The following template was created for backlog Arabic manuscript cataloging (2010- ).
Catalog records are being created by Near East Collection staff. Records are created in OCLC and imported to Orbis.
Arabic Manuscript Cataloging Template
(ks, revised 12/7/10; revised in conformance with DCRM(MSS) in 2017.)
“*” = required field
“_” = blank
Brackets indicate information to fill in; do not include brackets in catalog record.
*Leader
Voyager label OCLC label
Type of Record Type p
Bib Level BLvl c [OCLC does not allow m for record type p]
Type of Control Ctrl a
Encoding Level ELvl i [full-level input by OCLC participants]
Cataloging Form Desc i
*008
Voyager label OCLC label
Pub Status DtSt s
Date 1 Dates [year]
Date 2 Dates ____
Place of Publ Ctry [place of production; same as 264 ‡a]
Form of Item Form _
Lang Lang ara [or other language code]
Modified Record MRec _
Cataloging Source Srce d
*006 manuscript lang.
Illustrations 1-4 _
Audience _
Form of Item _
Contents 1-4 _
Govt Publs _
Conf Publs _
Festschrift 0
Index 0
Lit form 0
Biography _
*040 __ ‡a CtY-BR ‡c YUS ‡e dcrmmss
041 0_ ‡a [language code] ‡a [language code] (enter 041 only if there is more than one language)
100 1_ ‡a [Author], ‡d [dates].
240 10 ‡a [Uniform title]
*245 10 ‡a [Title] : ‡k manuscript / ‡c [Name of creator].
(If no author, use first indicator 0)
246 1[#]‡a [varying form of title]
*264 _0 ‡a [place of production, in standard form], ‡c [date of production, in standard form].
*300 __ ‡a 1 volume ([#] pages) ; ‡c [height, to nearest centimeter] cm
Or for unbound: ‡a 1 ‡f item ([#] p.) ; ‡c [same].
*336 __ ‡a text ‡2 rdacontent
*337 __ ‡a unmediated ‡2 rdamedia
*338 __ ‡a volume ‡2 rdacarrier
545 __ ‡a [Biographical/historical information about author and/or work].
*520 __ ‡a Manuscript in an unidentified hand…
Or: Autograph manuscript…
Include at least one personal, topical, or geographic subject.
State as appropriate:
Dated [date] at [place].
Copy of [original manuscript and date]
*561 __ ‡a Purchased from [vendor name] on the Edwin J. Beinecke Book Fund, [year].
Or Gift of [name], [year].
*546 __ ‡a In Arabic. (or other language or languages; indicate dialect as appropriate)
[Use separate 500 fields, as appropriate, in the following order:]
*500 __ Title from [source, even if title page].
*500 __ Romanization supplied by cataloger.
500 __ ‡a Incipit:
500 __ ‡a [details of physical description: measurement, lines per page]
500 __ ‡a Binding:
500 __ ‡a [details of manuscript: ink, paper, script, headings, keywords, catchwords]
500 __ ‡a [annotations]
500 __ ‡a Bound with [x] other titles.
Or if bound with only one other title: Bound with [Author, Title].
*524 __ ‡a [Author in direct order], [Title (can add place and/or date to distinguish generic titles)]. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.
*Use at least one 600, 650, or 651:
600 10 ‡a [Name], ‡d [dates]. (for each name in 545 and 520, including copyist when appropriate)
650 _0 ‡a [Topical, for each topic in 520].
For mss created before 1800 use subdivision: ‡v Early works to 1800.
651 _0 ‡a [Place] ‡x [Subdivision]. (for each place in 520)
*655 _7 ‡a Manuscripts, Arabic ‡z [country] ‡z [city] ‡y [century]. ‡2 local
Use one or more ‡z’s and ‡y as appropriate
When using second ind 0, for lcsh term, don’t use ‡2, per mars validation.
Use additional 655s for non-literary genres, if appropriate.
Before 2019 May, used 655 _0, without ‡2; changed because Oclc stopped verifying 655 _0 with ‡y.
*690 _4 ‡a Arabic manuscripts. [or Persian manuscripts or Turkish manuscripts]
700 1_ ‡a [name of copyist]. (when appropriate)
*852 __ ‡a Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT
856 41 ‡3 View digital images in the Beinecke Library’s Digital Images Online database ‡u [url] (if part or all has been scanned for DL)
MFHD
*852 __ ‡b beingen ‡h [call no sequence] ‡i [#]
For bound withs add: ‡z Bound with [#] other titles. To view other titles, search by call number: [call number]
Hartford Seminary Collection, collection level record:
Bib 580 __ ‡a For individual manuscripts in the collection, search by call number: Hartford Seminary.
Bib 651 __ ‡a Purchased from Hartford Seminary on the Beinecke Rare Book & Capital Reserve Fund, 2005.
MFHD 852 80 ‡b beingen ‡h Hartford Seminary
Hartford Seminary Collection, individual records:
Bib 580 __ ‡a Forms part of the Hartford Seminary Collection. For a description of the collection, search by call number: Hartford Seminary.
Bib 651 __ ‡a Purchased from Hartford Seminary on the Beinecke Rare Book & Capital Reserve Fund, 2005.
MFHD 852 80 ‡b beingen ‡h Hartford Seminary Arabic MSS ‡i [#]
Hebrew: ketubahs
The following template was created for backlog cataloging of ketubahs (2008-2010).
Catalog records were created by Judaica Collection and Catalog and Metadata Services staff. Records were created in OCLC and imported to Orbis. Records were also contributed to Jewish National and University Library (JNUL) ketubbot database.
Ketubah Cataloging Template (ks, 10/08; revised in conformance with DCRM(MSS) in 2019)
“*” = required field
“_” = blank
Brackets indicate information to fill in; do not include brackets in catalog record.
*Leader
Type of Record p
Bib Level c [OCLC does not allow m for record type p]
Type of Control a
Encoding Level i [full-level input by OCLC participants]
Cataloging Form i
*008
Pub Status s
Date 1 [year]
Date 2 ____
Place of Publ [place of production; same a 264 ‡a]
Form of Item _
Lang heb [or other language code]
Modified Record _
Cataloging Source d
*006 manuscript lang.
Illustrations 1-4 _
Audience _
Form of Item _
Contents 1-4 _
Govt Publs _
Conf Publs _
Festschrift 0
Index 0
Lit form 0
Biography _
*040 __ ‡a CtY-BR ‡c YUS ‡e dcrmmss
041 0_ ‡a [language code] ‡a [language code] (enter 041 only if there is more than one language)
*245 00 ‡a Ketubah, [city, country], [year month day] : ‡k manuscript.
*300 __ ‡a 1 ‡item ([x] pages) ; ‡c [height, to nearest centimeter]
*336 __ ‡a text ‡2 rdacontent
*337 __ ‡a unmediated ‡2 rdamedia
*338 __ ‡a sheet ‡2 rdacarrier
545 __ ‡a Bridegroom: [name].
545 __ ‡a Bride: [name].
545 __ ‡a Witness: [name].
*520 __ ‡a Marriage contract, manuscript [or printed form completed in manuscript], [physical details such as ink on parchment], dated [transcribed date] at [transcribed place]. [Other information as appropriate.]
*561 __ ‡a Purchased from [vendor name] on [fund name], [year].
Or Gift of [name], [year].
*546 __ ‡a In [language].
*500 __ Title supplied by cataloger
*500 __ Romanization supplied by cataloger.
500 __ ‡a [Details of physical description].
*524 __ ‡a Ketubah, [city, country], [date]. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.
600 10 ‡a [name] (for each name in 545 and 520)
*650 _0 ‡a Prenuptial agreements (Jewish law)
*650 _0 ‡a Ketubah ‡z [place].
*651 _0 ‡a [place] ‡x Religious life and customs.
*655 _7 ‡a Ketubahs ‡z [place] ‡z [place] ‡y [century]. ‡2 aat
*852 __ ‡a Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT
*856 41 ‡3 View digital images in the Beinecke Library’s Digital Images Online database ‡u [url]
Hebrew: shiviti
A template was created in OCLC by Judaica catalogers for backlog cataloging of shiviti (2008-2010).
Catalog records were created by Catalog and Metadata Services staff. Records were created in OCLC and imported to Orbis.
The template is similar to the template used for ketubahs, but using the following headings as appropriate:
650 0 Prayer ‡x Judaism.
650 0 Religious articles ‡z [place].
650 0 Jewish art and symbolism.
651 0 [place] ‡x Religious life and customs.
655 7 Shiviti ‡z [place] ‡y [century]. ‡2 aat
655 7 Mizrah ‡z [place] ‡y [century]. ‡2 local.
Japanese
The following template was created for backlog Japanese manuscript cataloging (2008- ).
Catalog records are being created by East Asia Library staff. Records are created in OCLC and imported to Orbis.
Japanese Manuscript Recon Cataloging Template (ks, 10/08; revised by snb in conformance with DCRM(MSS) in 2019 April)
“*” = required field
“_” = blank
Brackets indicate information to fill in; do not include brackets in catalog record.
*Leader
Type of Record p
Bib Level c [OCLC does not allow m for record type p]
Type of Control a
Encoding Level i [full-level input by OCLC participants]
Cataloging Form i
*008
Pub Status s
Date 1 [year]
Date 2 ____
Place of Publ [place of production; same as 264 ‡a]
Form of Item _
Lang jpn
Modified Record _
Cataloging Source d
*006 manuscript lang.
Illustrations 1-4 _
Audience _
Form of Item _
Contents 1-4 _
Govt Publs _
Conf Publs _
Festschrift 0
Index 0
Lit form 0
Biography _
*040 __ ‡a CtY-BR ‡c YUS ‡e dcrmmss
041 0_ ‡a [language code] ‡a [language code] (enter 041 only if there is more than one language)
*100 1_ ‡a [name], ‡d [dates].
(If not author, delete 100 and use first indicator 0 for 245.)
240 10 ‡a [Uniform title]
*245 10 ‡a [Title] : ‡k manuscript / ‡c [Name of creator].
(If no author, use first indicator 0)
*264 _0 ‡a [place of production, in standard form], ‡c [date of production, in standard form].
*300 __ ‡a 1 volume ([#] pages) ; ‡c [height, to nearest centimeter] cm
Or for unbound: ‡a 1 ‡f item ([#] p.) ; ‡c [same].
*336 __ ‡a text ‡2 rdacontent
*337 __ ‡a unmediated ‡2 rdamedia
*338 __ ‡a volume ‡2 rdacarrier
545 __ ‡a [Biographical/historical information about author and/or work].
*520 __ ‡a Manuscript in an unidentified hand…
Or: Autograph manuscript…
Include at least one personal, topical, or geographic subject.
State as appropriate:
Dated [date] at [place].
Copy of [original manuscript and date]
*561 __ ‡a Purchased from [vendor name] on the Edwin J. Beinecke Book Fund, [year].
Or Gift of [name], [year].
*546 __ ‡a In Japanese.
*500 __ ‡a Yale bookplate date: [year].
500 __ ‡a Bound with: [Name], [Title], [date].
500 __ ‡a Incipit:
500 __ ‡a [details of physical description: measurement, lines per page]
500 __ ‡a Binding:
500 __ ‡a [details of manuscript: ink, paper, script, headings, keywords, catchwords]
500 __ ‡a [annotations]
*500 __ Title from [source, even if title page].
*500 __ Romanization supplied by cataloger.
*524 __ ‡a [Author], [Title], [can add place and/or date to distinguish generic titles]. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.
*Use at least one 600, 650, or 651:
600 10 ‡a [Name], ‡d [dates]. (for each name in 545 and 520, including copyist when appropriate)
650 _0 ‡a [Topical, for each topic in 520].
For mss created before 1800 use subdivision: ‡v Early works to 1800.
651 _0 ‡a [Place] ‡x [Subdivision]. (for each place in 520)
*690 _4 ‡a Japanese manuscripts.
700 1_ ‡a [name of copyist]. (when appropriate)
*852 __ ‡a Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT
856 41 ‡3 View digital images in the Beinecke Library’s Digital Images Online database ‡u [url] (if part or all has been scanned for DL)
Ethiopic
The following template was created for backlog Ethiopic manuscript cataloging (2017).
Catalog records were created by Charles Riley, YUL Catalog Librarian for African Languages. Records were created in Orbis and exported to OCLC.
Ethiopic Manuscript Cataloging Template (ks, 10/18)
“*” = required field
“_” = blank
Brackets indicate information to fill in; do not include brackets in catalog record.
*Leader
Type of Record p
Bib Level c [OCLC does not allow m for record type p]
Type of Control a
Encoding Level _ : Full level
Cataloging Form i
*008
Pub Status s
Date 1 [year] [unknown digit = u]
Date 2 [year] [unknown digit = u]
Place of Publ [place]
Form of Item _
Lang gez
Modified Record _
Cataloging Source d
*006
t 000: 0
*040 __ ‡a CtY-BR ‡b eng ‡c CtY-BR ‡e amremm
041 0_ ‡a [language code] ‡a [language code] (enter 041 only if there is more than one language)
*100 1_ ‡a [name].
(If no author, delete 100 and use first indicator 0 for 245.)
240 10 ‡a [Uniform title]
*245 10 ‡a [title] : ‡k manuscript / ‡c [name of creator].
(If no author, use first indicator 0.)
*264 _0 ‡a [Transcribed place], ‡c {Standardized date].
*300 __ ‡a [#] v. ([#] [p. or l.]) : ‡b [on paper, etc.] ; ‡c [xx] mm.
*336 __ ‡a text ‡2 rdacontent
*337 __ ‡a unmediated ‡2 rdamedia
*338 __ ‡a [volume or sheet] ‡2 rdacarrier
*506 0_ ‡a This material is open for research.
545 __ ‡a [Biographical information about creator, or historical information about work].
*520 __ ‡a [Manuscript in an unidentified hand…] [Identify subject content].
*561 __ ‡a Purchased from [Name] on the [Name] Fund, [yyyy]. Or Gift of [Name], [yyyy].
*546 __ ‡a In [languages].
500 __ ‡a [Details about collation, layout, script, decoration, binding, accompanying material].
*524 __ ‡a [Creator name, from 1xx, in direct order], [Title, from 245 ‡a ]. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.
*Use at least one 600, 610, 650, or 651.
600 10 ‡a [same as 100].
610 20 ‡a [same as 110].
650 _0 ‡a [Topical for each topic in 520]
651 _0 ‡a [Place] ‡x [Subdivision]. (for each place in 520)
*655 _0 ‡a Manuscripts, Ethiopic ‡z [country] ‡z [city] ‡y [century]. ‡2 local
*690 _4 ‡a Ethiopic manuscripts.
700 1_‡a [name of copyist]. (when appropriate)
*852 __ ‡a Beinecke Rare Book and Manuscript Library, Yale University, New Haven, CT
*856 41 ‡3 View a selection of digital images in the Beinecke Library’s Digital Images Online database ‡u http://beinecke.library.yale.edu/dl_crosscollex/callnumSRCHXC.asp?WC=N&S… number; use underscore for space]