For titles in English, capitalize only the first word in the title, the first word of any title within the title, and proper names.
For titles in other languages, follow capitalization rules for that language.
Note that in 524 (preferred citation), all significant words are capitalized for titles in English; for titles in other languages, follow capitalization rules for that language.

Miscellaneous:

Avoid “miscellaneous” in titles.
Generally use “miscellany” only for intentionally-assembled collections of singly-acquired items assembled by BRBL within a curatorial area.

Dates:

Use all four digits for years.
If a span of dates falls within a single year, optionally include a span of months.
Spell out months.
Spell out “circa”

Examples:

100 1_ ‡a Morellet, André, ‡d 1727-1819.

245 1_ ‡a Extraits d’un manuscript de l’abbé Morellet, intitulé Vocabulaire philosophique : ‡k manuscript.

264 _0 ‡a France, ‡c 19th century?

524 __ ‡a André Morellet, Extraits d’un manuscript de l’abbé Morellet, intitulé Vocabulaire philosophique. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.

110 1_ ‡a Guatemala. ‡b Asamblea Nacional Constituyente ‡d (1825)

245 10 ‡a Guatemala Asamblea Constituyente decrees regarding the organization of the legislative assembly of Guatemala, ‡f 1825 January-October.

524__ ‡a Guatemala Asamblea Constituyente Decrees Regarding the Organization of the Legislative Assembly of Guatemala. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.

All collections

For DACS collections with a creator name in a 1XX field:

Repeat the creator name in direct order as the first element in ‡a.
Do not include elements in 1XX ‡q, ‡c, ‡d, or ‡e.
If the creator name is better known in a form other than the authorized form, use judgment and consult with the curator to determine the form for 245.
For corporate bodies with subdivisions, do not include periods between subdivisions in 245. Use judgment in arranging elements in an order that makes sense in 245.

Dates (‡f and ‡g):

Wording and punctuation: ‡f yyyy-yyyy ‡g (bulk yyyy-yyyy).

Examples:

100 10 ‡a Bourbel, Henry de, ‡c comte de Montpinçon, ‡d 1770-1826.

245 10 ‡a Henry de Bourbel papers, ‡f 1791-1814.

110 1_ ‡a United States. ‡b Army. ‡b Connecticut Infantry Regiment, 29th (1864-1865)

245 10 ‡a United States Army Connecticut 29th Infantry Regiment quartermaster records, ‡f 1865 August-October.

100 1_ ‡a O’Neill, Eugene, ‡d 1888-1953.

245 10 ‡a Eugene O’Neill papers, ‡f 1872-1970 ‡g (bulk 1930-1959).

524 __ ‡a Eugene O’Neill Papers. Yale Collection of American Literature, Beinecke Rare Book and Manuscript Library.

Small collections

Documentary forms in title:

If one or two forms predominate in volume or research value, specify these in the title.
If one subject area predominates in volume or research value, qualify one or both documentary forms with a phrase such as “relating to [subject]” or “concerning [subject]”.
Describe other documentary forms in 520.

Examples:

245 10 ‡a John Q. Allen diaries, ‡f 1890-1891.

245 10 ‡a John Q. Allen diaries and papers, ‡f 1890-1891.

245 10 ‡a John Q. Allen diaries and scrapbooks, ‡f 1890-1891.

245 10 ‡a John Q. Allen diaries and scrapbooks relating to the New York theater, ‡f 1890-1891.

Collector’s collections

Standard wording:

[Name of collector] collection of [Name or topical subject].

If another form of title has been specified by a deed of gift, use that form.
If the collection is already known by another form of title, consult with the curator to determine whether to use that title.

Examples:

100 1_ ‡a Allen, Germaine H., ‡e collector.

245 10 ‡a Germaine H. Allen collection of Civil War autographs, ‡f 1861-1864.

100 1_ ‡a Regan, Matthew, ‡e collector.

245 10 ‡a Matthew Regan and Elizabeth Peters collection of Sherwood Anderson, ‡f 1900-1920.

700 1_ ‡a Peters, Elizabeth, ‡e collector.

Joint collections

Standard wording: [Creator]-[Creator] papers or [Creator] and [Creator] papers.

When appropriate, include a topical subject: [Creator] and [Creator] papers concerning [topical subject]

Determine order of names by the following, in this order of preference:

Provenance
Volume or research value
Importance to Beinecke collections
Alphabetical order by last name
Describe relationship between names and collection content in 545 and 520.

Access points for names:

First name: 1xx
Second name: 7xx

Examples:

100 1_ ‡a Novick, Frank.

245 10 ‡a Frank Novick-Sholem Asch papers concerning press controversy over The Nazarene, ‡f circa 1940.

700 1_ ‡a Asch, Sholem.

100 1_ ‡a Holter, Anton M., ‡d 1831-1921.

245 10 ‡a Anton M. Holter and S. T. Hauser papers concerning Parrot Silver & Copper Co. stock, ‡f 1894-1895.

700 1_ ‡a Hauser, S. T. ‡q (Samuel Thomas)

Correspondence collections

Standard wording:

One writer to one recipient: [Writer] letters to [Recipient]
One writer, to and from one correspondent: [Writer] correspondence with [Correspondent]
One writer to two or more recipients or one writer to and from two or more recipients: [Writer] correspondence
Two or more writers to one recipient: [Recipient] correspondence

Examples:

245 10 ‡a Joan Allen letters to Jane Smith

245 10 ‡a Joan Allen correspondence with Jane Smith

245 10 ‡a Joan Allen correspondence

Intentionally-assembled collections

Standard wording:

[Name, Genre, or Topic] collection

Use term “collection” only for collections about a person, corporate body, genre, or topic assembled by BRBL.
If the collection is about a person or corporate body, enter this name in 1xx.
For more information, see the Manuscript Unit Processing Manual.

Examples:

245 00 ‡a Haymarket Affair collection, ‡f 1872-1901.

245 00 ‡a Television scripts collection, ‡f 1957-1960.

100 1_ ‡a Wilder, Thornton, ‡d 1897-1975.

245 10 ‡a Thornton Wilder collection, ‡f 1918-1983.

All single items

Printed documents completed in manuscript:

Consult the curator to determine if the item should be cataloged as manuscript, print, or both.
Optionally, trace printer name in both 610 and 710.

Material type (‡k) for computer printouts:

If the single item is a document printed out from a computer file, use “printout” in ‡k.

Example:

245 10 ‡a Literary titan : ‡b the emergence of Frank Waters : critical essays : ‡k printout.

Statement of Responsibility (‡c):

Use ‡c only for formal titles, and only when a statement of responsibility is present.
Do not supply statements of responsibility.
Do not add supplied wording in brackets, such as [by].
Do not supply the full name of the creator if a nickname or shortened form of the name is used in the statement of responsibility.

Examples:

100 1_ ‡a Wright, Richard.

245 10 ‡a Black boy : ‡k manuscript / ‡c by R. Wright.

100 1_ ‡a Merino, Clarise, ‡d 1905-

245 10 ‡a Woman’s duty in Americanization of the foreign-born women : ‡k manuscript / ‡c Clarise Merino.

Single letters

Standard wording:

When supplying a standard form of name or place, optionally note the original form in 520 or 500.
Generally, do not transcribe addresses or names of buildings. Optionally, note these in 520 or 500.

246 (Varying Form of Title)

No additional local guidelines.

250 (Edition Statement)

No additional local guidelines.

264 (Place and Date of Production)

Required for single items. Do not use for collections.

Dates:

Include a question mark or “circa” as appropriate.
For guidance on formatting and punctuation conjectural dates, see section 4C5 of DCRM(MSS).
If possible, use the content of the item or a perpetual calendar to determine a complete date.

Examples:

264 _0 ‡a Boston, ‡c 1924?

264 _0 ‡a Paris, ‡c circa 1924-1930.

Incorrect dates:

Do not transcribe an incorrect date; supply the correct date.
Optionally, note incorrect date in 520 or 500.
Optionally, omit an incorrect date appearing in a transcribed title, if omission will make the title and date in 264 clearer. Note the original title in 500.

Examples:

245 10 ‡a Journal of a voyage around Cape Horn : ‡k manuscript.

264 _0 ‡a South America, ‡c 1839 October 11-1841 February 3.

500 __ ‡a Full title: Journal of a Voyage around Cape Horn, 1840.

Postmark dates:

For undated letters, optionally use a postmark date in ‡c.
Always use a question mark for a postmark date or any part of a postmark date used in ‡c.
Optionally, note the source in 520 or 500.

Examples:

‡c 1850 July 14?

500 __ ‡a Date from postmark.

‡c 1850 July? 14.

500 __ ‡a Month from postmark.

Place of production:

Optionally, if considered important, record neighborhoods, street names and numbers, and/or building names in subfield ‡a or in a 500 note.

Example:

245 10 ‡a Joseph Rosati letter, to Abbe Pelagan, 1828 August 3 : ‡k manuscript.

264_0 ‡a Perry County, Missouri, ‡c 1828 August 3.

500 __ ‡a Written from St. Mary’s Seminary.

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