Source of a devised title for single manuscript items. Use standard wording: Title devised by cataloger.
Additional transcribed titles not traced in 246.
Details of physical description, such as extent or binding.
Physical condition, if content has been lost or is endangered, and conservation treatment is not expected.
Accompanying material.
Indicating the contents of containers for small collections.
Material removed from a book or other published item cataloged separately. If possible, identify the book by author, title, imprint, and BRBL call number. Generally, avoid citing accession numbers, as these are not searchable in Orbis. See also: 561 and 69x.

Examples:

500 __ ‡a Title devised by cataloger.

500 __ ‡a Spine title: Manuscritos Mexicanos.

500 __ ‡a Includes additional blank pages.

500 __ ‡a Original binding; back cover lacking.

500 __ ‡a Audubon autograph lacking.

500 __ ‡a Includes transcript of diaries.

500 __ ‡a Box 1: Letters dated 1820-1834. Box 2: Letters dated 1835-1870 and undated letters.

500 __ ‡a Removed from: Alyse Gregory, The cry of a gull: journals, 1923-1948 (Dulverton: The Ark Press, 1973) (call number Za G860 973C)

500 __ ‡a Removed from: an unidentified copy of Alyse Gregory, The cry of a gull: journals, 1923-1948 (Dulverton: The Ark Press, 1973).

Do not use 500 fields for:

Expected additions to a collection.
Material removed from a book cataloged separately, unless requested by a curator to document provenance. Generally, the Rare Book Team will note removal of a manuscript item in the book catalog record and accession record.

502 (Dissertation)

No additional local guidelines.

505 (Formatted Contents)

No additional local guidelines.

506 (Restrictions on Access)

Required for all records.

All restriction notes

Donor-imposed restrictions

Curator-imposed restrictions

In process collections

Restricted fragile

AV and computer media

Restricted materials not housed separately

All restriction notes

Required for all records.

Use first indicator 0 for no restrictions.

Use first indicator 1 for restrictions.

Generally, enter both of the following standard notes, in separate 506 fields:

506 0_ ‡a This material is open for research.

506 1_ ‡a In-process material. Research use may require advance notice. For further information, consult Access Services.

Delete the in-process note when editing and review are complete.

For examples, see in-process collections.

Subfields ‡3

State box numbers in subfield ‡3, unless restrictions apply to the entire collection.
For audiovisual and computer media, identify the format or genre in parentheses following box numbers. Optionally, do this for other types of material.

Examples:

506 1_ ‡3 Boxes 16-19 (alphabetical files): ‡a Restricted until 5 years after the deaths of Robert Adams and Kerstin Adams. For further information consult the appropriate curator.

506 1_ ‡3 Box 20 (computer media) and Boxes 21-22 (audiovisual material): ‡a Restricted fragile material. Access copies may be requested. Consult Access Services for further information.

Reference surrogates

For restricted fragile material or audiovisual or computer media, include one of the following in ‡a, as appropriate:

Reference surrogates have been substituted in the main files. For further information consult the appropriate curator.
Reference copies are available.
Reference copies may be requested.
Access copies of computer files may be request. For further information consult Access Services.

Further information standard wording:

For donor-imposed restrictions and restricted fragile, end with: For further information consult the appropriate curator.
For AV and computer media, end with: For further information consult Access Services.

If restrictions differ by series or type of material, enter each in a separate 506.

Donor-imposed restrictions standard wording:

Always include expiration date.
When the restriction expires, delete 506 and note the expired restriction in Mfhd 852 ‡x.

Examples:

506 1_ ‡3 Box 3: ‡a Restricted until 2050. For further information consult the appropriate curator.

506 1_ ‡3 Box 3 (diaries): ‡a Restricted until 2050. For further information consult the appropriate curator.

Curator-imposed restrictions standard wording:

Use for curatorial decisions not relating to donor-imposed restrictions or fragile condition.

Example:

506 1_ ‡a Restricted material. May not be seen without the permission of the appropriate curator.

In process collections standard wording:

Temporary 506 notes are required for collections closed for processing or offsite microfilming.

Existing collection closed for processing or reprocessing:

506 1_ ‡a In-process collection. As of [month year], this collection [is or will be] closed to readers temporarily, and will reopen when processing is complete. For more information, please consult the Closed Collections Schedule on the Beinecke website at www.library.yale.edu/beinecke.

Material sent offsite for microfilming:

506 1_ ‡a Access temporarily restricted. As of [month year], this collection is scheduled for preservation microfilming. For further information consult Access Services.

Restricted fragile standard wording:

[Container type] [number or span]: ‡a Restricted fragile material…

Examples:

If reference surrogates available:

506 1_ ‡3 Boxes 2-3: ‡a Restricted fragile material. Reference surrogates have been substituted in the main files. For further information consult the appropriate curator.

If no reference surrogates:

506 1_ ‡3 Boxes 2-3: ‡a Restricted fragile material. For further information consult the appropriate curator.

AV and computer media standard wording:

Physical media: identify box numbers, followed by the format or genre in parentheses:

[Container type] [number or span] ([format or genre])…

No physical media: identify as “computer files” followed by series or file title in parentheses:

Computer media ([series or file title])…

Use the following standard terms for type of computer media:

5.25 inch disk
3.5 inch disk
Zip disk
CD
DVD
External hard drive
Flash drive
USB drive
Hard disk (hard drive removed from a computer)
Laptop
Desktop computer
Computer files (files only; no physical media)
Computer media (optionally use for multiple types of media)

Identify files that can be accessed by readers as “Access copies of computer files.”

Examples:

Physical media:

506 1_ ‡3 Boxes 5-6 (audiocassettes): ‡a Restricted fragile material. Reference copies may be requested. Consult Access Services for further information.

506 1_ ‡3 Boxes 5-6 (audiovisual material): ‡a Restricted fragile material. Reference copies may be requested. Consult Access Services for further information.

506 1_ ‡3 Box 4 (3.5 inch disks): ‡a Restricted fragile material. Access copies of computer files may be requested. Consult Access Services for further information.

506 1_ ‡3 Box 4 (computer media): ‡a Restricted fragile material. Access copies of computer files may be requested. Consult Access Services for further information.

No physical media, and access restricted:

506 1_ ‡3 Computer files (email correspondence): ‡a Restricted until 2050. For further information consult the appropriate curator.

510 (Citation/References)

Note that this field is rarely used.

Use for the name of a publication in which materials have been cited, indexed, or abstracted.
For major reference works only.
Give a separate 510 for each citation.
Do not confuse with 581.
Can note page number(s) in ‡c.
For more information, see the Citation/Reference Codes supplement.

Examples:

510 4_ ‡a Withington, ‡c 30

510 4_ ‡a Goddard & Kritzler, ‡c 235

510 4_ ‡a Yale. Ornithological Books, ‡c 95

510 4_ ‡a Dubarat, Victor Pierre. Mélanges de bibliographie et d’histoire locale (Pau: vve. L. Ribaut, 1894-1904), ‡c page 48.

520 (Summary, etc.)

Required for all records.

All summary notes:

Use the follow standard terms as appropriate:
Autograph manuscript… manuscript in the handwriting of the creator
Manuscript [in an unidentified hand]… manuscript not in the handwriting of the creator, and not otherwise identified
Typescript with autograph corrections [annotations, etc.]… corrections, etc., in the handwriting of the creator
Autograph letter, signed,… letter in the handwriting of the creator and signed by the creator
Do not use abbreviations, except in quotations or in authorized forms of names.
Use the term “unidentified” as appropriate. Do not use terms such as “unknown” or “illegible.”
Justify access points by listing or summarizing personal, corporate, and geographic names, and topical subjects. Include 6xxs for each individual name and subject in 520; additional 6xxs may be included for names and subjects summarized in 520.
Briefly describe content not accounted for in 245, beginning Accompanied by….
Do not include information from sources outside the collection, such as curator’s files, websites, or reference works. Optionally, include this information in 545.

Collections with finding aid:

Copy content for 520 from the finding aid description of the papers; generally use the first paragraph.

Collections without finding aid, stored in more than one container:

Optionally indicate contents of each container, to assist readers in paging from LSF. Wording depends on content of 520; use judgment. Alternatively, incidate the contents of each container in a 500 note.

Examples:

300 __ ‡a 2 ‡f boxes (1.5 linear feet)

520 __ ‡3 Letters: ‡a 7 autograph letters, signed (18 pages) detailing events in San Francisco following the 1906 earthquake and fire.

520 __ ‡3 Diaries: ‡a 12 volumes, 1848-1850, covering his tenure as American ambassador to France.

100 1_ ‡a Gregory, Alyse, ‡d 1884-1967.

245 10 ‡a Alyse Gregory papers, ‡f 1888-1982 ‡g (bulk 1939-1967).

520 __ ‡a The collection consists chiefly of correspondence, with smaller amounts of diaries, writings, notebooks, artworks, photographs, and other personal papers. Also present are papers of others closely associated with Gregory, including papers of Llewelyn Powys; writings of John Cowper Powys and Edna St. Vincent Millay; and diaries of Gertrude Powys. Accompanying these is a small amount of correspondence and notes of Rosemary Manning, concerning Gregory’s papers.

520 __ ‡a The collection documents Gregory’s literary friendships and personal relationships, particularly with Llewelyn Powys, his siblings and the Powys circle, colleagues associated with The Dial, and the Gregory family; her writing and intellectual interests; and her efforts to edit her diaries and correspondence and those of Llewelyn Powys.

100 1_ ‡a Darrach, Bartow, ‡d 1831-1863.

245 10 ‡a Bartow Darrach letters, ‡f 1852-1856.

520 __ ‡a 115 autograph letters, signed, written by Bartow Darrach while living in Philadelphia, Pennsylvania; Kentucky; and Kansas Territory; most to his parents, James and Helena White Darrach, New York; his brother, William Bradford Darrach; and other family members in the East. Five letters are dated at Philadelphia, 1852-1853, and relate to the completion of Darrach’s medical studies and his application to the United States Navy for an appointment as a medical officer. Approximately half of the letters are dated at Eddyville, Kentucky, 1853-1855, and concern Darrach’s work in establishing a medical practice there.

520 __ ‡a Darrach moved to Kansas Territory in 1855; circa fifty letters dated at Osawatomie, 1855-1856, contain a detailed narrative of the lives of settlers and events of the Kansas border war, including discussion of elections and constitutional conventions; events in Lawrence and other fighting between free soil and slavery advocates; and the killings at Pottawatomie by John Brown and the subsequent sack of Osawatomie. The letters are accompanied by an ink and watercolor portrait, 1843.

245 __ ‡a Texas legal documents, ‡f 1832-1895 ‡‚g (bulk 1832-1869).

520 __ Manuscript legal documents, written in various hands and signed by court officers and other individuals. Most documents were filed at the Nacogdoches County Court and include docketing annotations on versos; also represented are courts of other Texas counties. Many documents relate to summoning of juries, probate court business, bonds for court appearances, and trial proceedings. Some early documents certify Republic of Texas citizenship, military service, and land bounties. Also present are a few documents concerning slavery and freedmen, elections, appointment of government officials, land tenure, and petitions for road construction. Some items are annotated or accompanied by autograph manuscript notes written by Alex Dienst, identifying writers of documents and their significance in Texas history.

100 1_ ‡a Isou, Isidore.

245 10 ‡a Isidore Isou drafts for Fondements pour la transformation inte´grale du the´a^tre, ‡f circa 1950.

300 __ ‡a 1.25 ‡f linear feet (3 boxes)

520 __ ‡a Typescript (box 1); typescript corrected by Isou and Maurice Lemai^tre (boxes 2-3); galley proof fragments, corrected by Isou (box 3); page proof (box 3); and a small amount of notes by Isou, autograph manuscript (box 3).

524 (Preferred Citation of Described Materials)

Required for all records.

Curatorial units use the following standard wording:

General Collection
James Marshall and Marie-Louise Osborn Collection
James Weldon Johnson Memorial Collection in the Yale Collection of American Literature
Yale Collection of American Literature
Yale Collection of German Literature
Yale Collection of Western Americana

Yale University is added afterward for General Collection and Osborn Collection as Yale appears in names for other curatorial areas.

For titles in English, only the first word in the title statement and proper names are capitalized in 245; in 524 citation, however, all significant words are capitalized. For titles in other languages, follow the title capitalization rules proper to each language.

Standard wording:

Single item, formal title: ‡a [Author, Title]. [Curatorial Unit], Beinecke Rare Book and Manuscript Library.

Single item, devised title: ‡a [Title, starting with author]. [Curatorial Unit], Beinecke Rare Book and Manuscript Library.

Collection: ‡a [Title, starting with author]. [Curatorial Unit], Beinecke Rare Book and Manuscript Library.

Include as much title information from 245 as necessary to uniquely identify the item, generally 245 ‡a. Add creator name, dates, and additional description to disambiguate a title as necessary, for example for manuscripts of published works or for generic titles without creator information.

For single items that are letters, generally remove the date and place of creation from the 245.

Examples:

524 __ ‡a Anne Smiley, Journal of a Trip Home. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.

(formal title)

524 __ ‡a John Ashley Journal. Yale Collection of Western Americana, Beinecke Rare Book and Manuscript Library.

(devised title)

524 __ ‡a John Vance Lauderdale Papers. Yale Collection of Western Americana, Beinecke Rare Book and Manuscript Library.

524 __ ‡a Relacion de las cosas de Navarra desde el Rey Don Carlos de Navarra. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.

(formal title)

524 __ ‡a Briesen & Knauth Letter to N. H. Borgfeldt. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.

524 __‡a James Baldwin, Tell Me How Long the Train’s Been Gone, typescript. James Weldon Johnson Memorial Collection in the Yale Collection of American Literature, Beinecke Rare Book and Manuscript Library.

524 __‡a Commonplace Book, 1599-1608. James Marshall and Marie-Louise Osborn Collection, Beinecke Rare Book and Manuscript Library, Yale University.

530 (Additional Physical Form Available)

Required when an entire collection or series has been microfilmed.

See the Manuscript Unit Processing Manual for further information on labeling items that have been microfilmed and updating the microfilm database.

Standard wording:

530 __ ‡3 Series [#], [Series Title], ‡a available on microfilm ‡b from Beinecke Rare Book and Manuscript Library, Yale University.

530 __ ‡a Available on microfilm ‡b from Beinecke Rare Book and Manuscript Library, Yale University.

530 __ ‡a Portions available on microfilm ‡b from Beinecke Rare Book and Manuscript Library, Yale University.

Example:

530 __ ‡3 Series I, Correspondence, ‡a available on microfilm ‡b from Beinecke Rare Book and Manuscript Library, Yale University.

533 (Reproduction)

Needed only in rare cases, such as when copies have been retained because the location of originals is unidentified.

Standard wording:

533 __ ‡a Microfilm. ‡b New Haven, Connecticut : ‡c Beinecke Rare Book and Manuscript Library, ‡d [date of reproduction]. ‡e [#] reels ; [#] mm.

When using 533, always also use 540, unless Beinecke has permission from the owner of the original to make copies:

540 __ ‡a May not be duplicated.

Example:

100 1_ ‡a O’Malley, Jacob.

245 10 ‡a Jacob O’Malley financial records, ‡f 1945-1987.

300 __ ‡a 3 linear ft. (6 boxes).

520 __ ‡a Receipts, and tax records documenting O’Malley’s income and expenses.

533 __ ‡a Microfilm. ‡b New Haven, Connecticut : ‡c Beinecke Rare Book and Manuscript Library, ‡d 1989. ‡e 9 reels ; 35 mm.

535 1_ ‡a Originals located in: Jacob O’Malley Trust ; ‡b New York, NY.

540 __ ‡a May not be reproduced.

500 __ ‡Financial records retained by the O’Malley family following his death, to complete settlement of his estate. Copied by Beinecke Library for research purposes.

544 1_ ‡d Related Material: Jacob O’Malley Papers (YCAL MSS 999) ‡a Beinecke Rare Book and Manuscript Library.

535 (Location of Originals/Duplicates)

Rarely needed, as copies of originals held elsewhere are usually not retained by Beinecke.

540 (Terms Governing Use and Reproduction)

Do not use to note copyright holder.

Some audiovisual materials were formerly identified as restricted use; as of 2014 May all audiovisual materials should be identified as restricted fragile.

Examples:

540 __ ‡a May not be duplicated.

540 __ ‡a Special restrictions governing use or reproduction of some materials apply. Consult the appropriate curator for further information.

540 __ ‡a Diaries may not be reproduced.

540 __ ‡a For research use only. May not be duplicated. Permission to copy must be obtained from the copyright holder. Consult the appropriate curator for further information.

540 __ ‡a A stereoscopic viewer may be requested . Consult Access Services for further information.

544 (Location of Other Archival Materials)

Begins with ‡d Associated material:

Use for related materials that were produced by or are related to the same creator and acquired from the same source, but which were processed separately.
Use for related materials that were produced by or are related to the same creator but were acquired from a different source and were processed separately.
Rarely used for materials located at non-Yale repositories.
Do not create overly long, exhaustive lists of related single manuscript items and/or small collections.
Do not use for printed material removed from a collection and cataloged separately. The Rare Book Team will include provenance tracings in print records when appropriate.

For materials located at Beinecke:

544 1_ ‡d Associated material: [Title] ([call number]), ‡a Beinecke Rare Book and Manuscript Library.

For materials located at Yale, but not at Beinecke

544 0_ ‡d Associated material: [Title] ([call number]), ‡a [Repository Name], Yale University Library.

For materials located at a repository outside Yale:

544 0_ ‡d Associated material: [Title], ‡a [Repository Name], ‡b [City, State], ‡c [Country, if outside United States].

Examples:

544 1_ ‡d Associated material: Elizabeth Bock Journal (WA MSS S-1845), ‡a Beinecke Rare Book and Manuscript Library.

544 0_ ‡d Associated material: Anne Morrow Lindbergh Papers (MS 829), ‡a Manuscripts and Archives, Yale University Library.

544 0_ ‡d Associated material: Nancy W. Spilling Papers, ‡a New York Public Library, ‡b New York, New York.

545 (Biographical or Historical Data)

Start with the name.
Briefly identify well-known names if full information is easily found elsewhere, generally by stating one or more occupations.
Give more detailed information for lesser-known names, especially if little or no information is found outside the material itself.
Optionally, include information about names other than 1xx or about historical events.
When giving information about more than one name, the name appearing in 1xx should come first. Otherwise, use judgment to determine the order of names in 545, and whether to use multiple 545s.
The 545s display above the 520, with each 545 as a separate paragraph.
For Yale College alumni, note Yale class, in standard form: (Yale [yyyy]), after birth and death dates if provided. For example, “Alexander Metcalf Fisher (1794-1822) (Yale 1813) was born in Franklin, Massachusetts […]”. For Yale degrees other than Yale College, note the school or degree after the year; for example: (Yale [yyyy] PhD.)
For collections with finding aids, the biographical note from the finding aid is generally repurposed for this field.

Examples:

Full information is easily found elsewhere:

545 __ ‡a Thornton Wilder (1897-1975), novelist and playwright.

Little or no information is found elsewhere:

545 __ ‡a Walter Millsap was from 1916 to 1919 an active member of the Utopian Llano colony, a socialist community which moved from its original location in California to Louisiana in 1917. Millsap was trustee of United Co-Operative Industries and head of the Llano Co-Operative Association.

Little or no information is found elsewhere; Yale graduate:

545 __ ‡a William Henry White graduated from Yale University in 1900. He went to Alaska during the Klondike Gold Rush, arriving in August, 1900, and initially serving as a representative of a thawing machine company, involving R. M. Elliot, H. C. Elliot, and White’s father, George L. White. In September, 1900, William Henry White began working for the Office of the Gold Commissioner, Yukon Territory, Canada. He was appointed mining recorder for the Dawson District in January, 1901, and for the Forty Mile District in February, 1901. White returned to Waterbury, Connecticut, in July, 1901.

546 (Language)

Required for all records.

Standard wording for one language: In [Language].
If more than one language is noted, also enter codes for each language in 041.

Examples:

546 __ ‡a In English.

546 __ ‡a Originals in English, translations in French.

546 __ ‡a Materials in English and Russian.

546 __ ‡a Chiefly in French; some letters in German.

555 (Cumulative Index/Finding Aids)

Required for collections with a finding aid.

Standard wording: Finding aid available.

Do not use to note container lists created by Beinecke.
If a list is necessary to support paging from LSF, create a finding aid. Box and folder labels can be generated from a finding aid, a word template, or an Excel template.
Optionally, use to note a vendor list or other list not created by Beinecke, indicating container number, if there is more than one.

Standard wording:

555 0_ ‡a Accompanied by a vendor list.

555 0_ ‡a Accompanied by a vendor list (in box 1).

561 (Ownership and Custodial History)

Required for all records.

All provenance notes

Previous owners

Long or complex provenance

All provenance notes

Use full names for vendor and fund (see list of Fund Codes).
Unless otherwise specified by the curator, cite both name of agent and name of auction, with date and lot number.
Use full name for donor, unless otherwise requested by donor or curator.
Always note Yale class, in standard form: (Yale [yyyy]). For Yale degrees other than Yale College, note the school or degree after the year; for example: (Yale [yyyy] PhD)

Standard wording for source of acquisition:

Purchased from [Vendor Name] on the [Name] Fund, [yyyy].

Purchased from [Name of Agent] ([Auction House]’s sale, [yyyy Month date], lot [#]) on the [Name] Fund, [yyyy].

[Gift or Bequest] of [Donor Name], [yyyy].

Transferred from [Name of Yale library], Yale University, [yyyy].

Examples:

561 __ ‡a Purchased from David Holmes on the Edwin J. Beinecke Book Fund, 2004.

561 __ ‡a Purchased from Bernard Quaritch, Ltd., (Sotheby’s sale, 2002 December 6, lot 147) on the Edwin J. Beinecke Book Fund, 2003.

561 __ ‡a Gift of Charles Eberstadt, 1961.

561 __ ‡a Bequest of William Lee McKim (Yale 1917), 1977.

561 __ ‡a Transferred from Sterling Library, Yale University, 1923.

Leave out information that is not known, using standard wording for known information as shown above.

Examples:

561 __ ‡a Purchased on the Edwin J. Beinecke Book Fund, 2004.

561 __ ‡a Acquired from Charles Eberstadt.

561 __ ‡a Acquired from an unknown source, 1941.

Standard wording when no information is known:

561 __ ‡a Source unknown.

Previous owners

Optionally, precede source of acquisition with any known previous owners, in chronological order, with corresponding 692/693 tracings.

Except as noted below, use standard wording: Formerly owned by….

Optionally indicate bookplates, using standard wording: Ex libris [Name of former owner].

Note each bookplate separately.
Trace each noted bookplate with a local provenance heading.

Examples:

561 __ ‡a Ex libris Francis Gwyn. Ex libris Frederick North, fifth Earl of Guilford. Purchased from Bernard Quaritch, London, on the Herman W. Liebert Book Fund, 1990.

692 14 ‡a Gwyn, Francis, ‡d 1648?-1734 ‡x Bookplate.

692 14 ‡a North, Frederick, ‡c Earl of Guilford, ‡d 1766-1827 ‡x Bookplate.

561__ ‡a Formerly owned by Nina Vasilieva and Solomon Shuster. Purchased from Ursus Rare Books Ltd. on the Frederick W. Hilles Fund, 2018.

692 14 ‡a Shuster, Solomon, ‡d 1934-1995 ‡x Ownership.

692 14 ‡a Vasilieva, Nina, ‡d 1889-1979 ‡x Ownership.

Phillipps manuscripts, using standard wording.

Example:

561 __ ‡a Phillipps MS 23900. Gift of H. P. Kraus, 1968.

692 14 ‡a Phillipps, Thomas, ‡c Sir, ‡d 1792-1872 ‡x Ownership.

Long or complex provenance

Use judgment in listing multiple donors, vendors, or funds.
Optionally, summarize complex information and end with “For more information consult the appropriate curator,” ”For more information see the finding aid,” or ”For more information see [specify material, such as catalog cards] filed in the collection.”
Use a span of years when appropriate.
Do not include previous deposit status at Beinecke.
Use ‡3 in one or more 561 fields to specify provenance of part of a collection: 561 __ ‡3 [part of collection]: ‡a [provenance].

Examples:

561 __ ‡a Acquired primarily through purchase and gift from Edmund Wilson and the Wilson family, 1944-2000. For more information, consult the appropriate curator.

561 __ ‡a Acquired by gift and purchase, 1940-1960. For more information consult the appropriate curator.

561 __ ‡a Acquired from various sources. For more information consult the appropriate curator.

561 __ ‡a Acquired from various sources. For more information see the finding aid.

561 __ ‡a Acquired from various sources. For more information see catalog cards filed in the collection.

561 __ ‡3 Correspondence: ‡a gift of Joan Smith, 1997.

561 __ ‡3 Writings: ‡a purchased from David Holmes on the Edwin J. Beinecke Book Fund, 2004.

562 (Copy and Version Identification)

Do not use.

580 (Linking Entry Complexity)

Needed only in rare cases, to refer to parts of a collection cataloged separately.
Enter a 580 in both the collection-level record and each analytic record, giving instructions for searching all parts of the collection by call number.

Examples:

In collection-level record:

100 1_ Koch, Frederick R. ‡q (Frederick Robinson), ‡e collector.

245 10 Frederick R. Koch collection, ‡f 1640-1983.

580 __ ‡a For music and literary works in the collection, search by call number: GEN MSS 601.

In analytic record:

580 __ ‡a Forms part of the Frederick R. Koch Collection. For a full description of the collection, search by call number: GEN MSS 601.

In collection-level record:

245 00 ‡a Hartford Seminary collection, ‡f circa 900-1900.

580 __ ‡a For individual manuscripts in the collection, search by call number: Hartford Seminary.

In analytic record:

580 __ ‡a Forms part of the Hartford Seminary Collection. For a description of the collection, search by call number: Hartford Seminary.

For item bound in a volume with a collective title:

580 __ ‡a Bound in a volume titled Documents relating to Texas and Mexico. For a full description of the volume, search by call number: WA MSS S-1614.

581 (Publications)

Only for major works incorporating content of the original material and substantial added information.
Do not confuse with 510.

Standard wording: [Title], edited by [Name]. [Place]: [Publisher], [yyyy].

Examples:

581 __ ‡a Charles II to Lord Taaffe: Letters in Exile, edited by Timothy Crist. Cambridge: Rampant Lions Press, 1974.

581 __ ‡a The George Eliot letters; edited by Gordon S. Haight. New Haven: Yale University Press, 1954-78.

581 __ ‡a Collected poems, 1912-1944 / H. D.; edited by Louis L. Martz. New York: New Directions, 1983.

590 (Local Note)

Do not use.

Printer-friendly version