Determining When to Create an Authority Record
Gathering Information for Creating Authority Records
To create a new heading, route the supporting information to the Cataloging Coordinator or another Manuscript Unit archivist who is authorized as a NACO cataloger.
When deciding whether to request that a NACO record be created or updated, some factors to consider include:
In case of doubt, consult the Cataloging Coordinator.
To request that a NACO record be created or updated, add all relevant information to the spreadsheet [1] on the Manuscript Unit Sharepoint or contact the Cataloging Coordinator.
Tracing names with no authority record existing or required:
Validation Preferences:
In the Voyager cataloging module, under Options>Preferences>Validation, check all boxes under Headings:
Checking subdivision will result in validation of each subdivision separately from the full heading: when saving the record, the authority validation box will identify these subdivisions as invalid, meaning that they are not valid headings by themselves. Verify that all subdivisions are used correctly, and then continue with saving of the record.
No additional local guidelines.