Appendices

Appendix A. Single Manuscript Instructions

Appendix B. Preliminary Records

Appendix C. 006 Codes

Appendix D. Obsolete Fields

Appendix E. Local Call Number Sequences

Appendix F. Reference Sources

Appendix G. Voyager Quick Reference

Appendix H. Sample Records

Appendix A. Single Manuscript Instructions

Local guidelines are listed under specific fields.

Appendix B. Preliminary Records

Do not create preliminary records, except for rush cataloging, such as for scanning in the Digital Library, for which full cataloging will be done later.

Appendix C. 006 Codes

No additional local guidelines.

Appendix D.  Obsolete Fields

See Superceded Guidelines.

Appendix E: Local Call Numbers Sequences

• Use only call number sequences created by the Manuscript Unit.
• Assign call numbers by claiming the next number in a call number sequence on the Cataloged Call Numbers spreadsheet [1] on the Manuscript Unit Sharepoint.
  • For more information and a list of current and discontinued Manuscript Unit call number sequences, see the Call Number Assignment Guidelines [2] on the Manuscript Unit Sharepoint.

Appendix F: Reference Sources

• Access to Yale University Library’s subscription to Cataloger’s Desktop [3] is via personal login.  For information on setting up a personal login, see the Cataloging Coordinator. 
• For access to Classification Web [4], contact the Manuscript Unit Cataloging Coordinator.
  • The list of printed reference sources below was compiled by Manuscript Unit catalogers for use in topical research.

General Works

Cambridge Biographical Dictionary, edited by Magnus Magusson. Cambridge: Cambridge University Press, 1990.

Manuscript Unit Reference

Dictionnaire de Biographie Française.  In progress, issued in parts. Paris: Letouzey et Anê, 1933- 

BRBL Ref CT143 +D53

Oxford Dictionary of National Biography [5] (YUL subscription)

Glaister, Geoffrey Ashall. Glaister’s Glossary of the Book: Terms Used in Papermaking, Printing, Bookbinding, and Publishing, with Notes on Illuminated Manuscripts and Private Presses. Berkeley: University of California Press, 1979.

BRBL Ref Z118 G53 1979 (LC)

Lippincott’s New Gazetteer. A Complete Pronouncing Gazetteer or Geographical Dictionary of the World, edited by Angelo Heilprin and Louis Heilprin, 2 vols. Philadelphia, 1906.

BRBL Ref G103 +L56 1906

Yale University Library Gazette. Vol. 1-82. 1926-2008.

BRBL Ref Z733 Y18 A4

Index, volumes 1-67 [6] (compiled by BRBL)

Index, volumes 75-82 [7] (online subscription)

General Americana

American National Biography Online [8]

Appleton’s Cyclopedia of American Biography, edited by James Grant Wilson and John Fiske. 6 vols. New York: D. Appleton and Company, 1887-1889.

BRBL Ref E176 A66 +L56 1962

Diccionario Porrua de Historia, Biografia y Geografia de Mexico. Mexico: Editorial Porrua, 1986.

SML Ref F1204 D53 1986

Dictionary of American Biography, edited by Allen Johnson. New York: Scribner, [1961].

BRBL Ref E176 D5 1961

Gale Literary Databases [9]

Includes: Contemporary Authors, Dictionary of Literary Biography, and Dictionary of Literary Criticism

Gudde, Erwin. California Gold Camps. Berkeley: University of California Press, 1975.

SML Stacks F865 G82 1975

Gudde, Erwin. California Place Names. Berkeley: University of California Press, 1960.

BRBL Ref F859 G8 1960

Handbook of Texas, Walter Prescott Webb, editor-in-chief. 3 vols. Austin: Texas State Historical Association, 1952-1976.

BRBL Ref F384 H35

The Reader’s Encyclopedia of the American West, edited by Howard Lamar. New York: Crowell, 1977.

BRBL Ref F591 R38

United States Navy.  Naval History and Heritage Command.  Ship Histories (website) [10]

Osborn

Burke’s Genealogical and Heraldic History of the Landed Gentry (Peerage) London, 1833- .

SML Stacks CS425 +B873 9-

Online version [11] (YUL subscription)

YCAL

Appleton’s Cyclopedia of American Biography, edited by James Grant Wilson and John Fiske. 6 vols. New York: D. Appleton and Company, 1887-1889.

BRBL Ref E176 A66 +L56 1962

Dictionary of American Biography, edited by Allen Johnson. New York: Scribner, [1961].

BRBL Ref E176 D5 1961

Appendix G. Voyager Quick Reference

No additional local guidelines.

Appendix H. Sample Records

The following are examples of BRBL manuscript catalog records.

Baseline Collection-Level Records

• Dimension records [12] (75.4 linear feet, literary journal records)
• George F. Johnston Company records [13] (36.07 linear feet, historical)
• Henry Graham Dakyns papers [14] (10.0 linear feet, literary and historical, multiple accessions with single call number)
• R. E. Blair collection of Western oil and mining investment prospectuses [15] (2.50 linear feet, historical)
• William Heyen papers [16] (34.75 linear feet, literary, multiple-accessions with single call number)

Collection-Level Records

• Edmund Wilson Papers [17] (162.42 linear feet, literary)
• Ezra Pound Papers [18] (67 linear feet, literary)
• San Francisco Custom House Records [19] (4.14 linear feet, historical)
• Rochambeau papers and Rochambeau family cartographic archive [20] (49.8 linear feet, historical)
• Edward T. Crosby Civil War diaries [21] (2 items, historical)
• Wind River Indian Reservation letter books and records [22] (10 volumes, historical)
• General Collection Manuscript Miscellany [23] (ongoing, historical/literary)

Single Manuscript Records

• Journal of U.S.S. Ohio [24] (single volume, historical)
• David Hunter letter to the commander at Fort Leavenworth, Kansas [25] (single letter, historical)
• Eliza Payne commonplace book [26] (single volume, historical)
• Delmore Schwartz, Annotated copy of In Dreams Begin Responsibilities [27] (single volume, literary)
• Diocese of Tlaxcala parish reports [28] (single volume, historical)
• History of James A. Maddox [29] (single manuscript, literary/theatrical)